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Course Field Terminology and Definitions
Effective Term This is a required field. You must choose one from the list of term codes and term/year descriptions available to you.
Subject This is a required field. You must choose one from the list of subjects available to you. All subjects are 2 to 4 characters.
Course Number (also known as Catalog Number)

(Morris Only)
A four-digit number. Contact Nancy Helsper in the Dean's Office for new course numbers.

(All other campuses)
This is a required field. Field is 4 to 5 characters; a 1 character letter suffix is allowed. Valid suffixes include:

  • H - Honors course (excludes DUL)
  • V - Honors and Writing intensive course (TC Only)
  • W - Writing Intensive course (TC Only)
Department Department is determined automatically by your choice of subject.
College College is determined automatically by your choice of subject.
Career This is a required field. Career will default based on course number and may be changed. A career = "grad" will be enforced and undergraduate students will not allowed to register without special permission.
Effective Status This is a required field. New courses will default to "Active." "Inactive" status should be chosen only to indicate that a course is being dropped from the curriculum.
Course Title Short This is a required field. It is limited to 30 characters, including spaces, and will appear on student transcripts.
Course Title Long This is a required field. It is limited to 100 characters, including spaces, and appears in the Catalogs, in the Class Schedule, and on the Course Web site.
Max - Min Credits for Course This is a required field. Minimum and maximum credits may be equal, or minimum credits may be less than maximum credits. Minimum and maximum credits may = 0.
Catalog Description This is a required field. Enter a description of maximum 350 characters, including spaces (about 40 words). Data from this field appears in Catalogs and on the Course Web site.
Print in Catalog This is a required field. Is this course to be printed in the online course catalog? Default answer is "yes"
CCE Catalog Description Enter a description for CCE Catalog only if it is different from the Catalog Description. There is a limit of 350 characters (about 40 words).
Grading Basis This is a required field. Grading basis options are determined by the combination of college and career. Choose one grading basis from the list in the box.
Topics Course Is this a topics course? Default answer is "no."
Honors Course Is this an honors course? Default answer is "no."
Online Offerings Will this course ever be offered online (no in-person meetings) or partially online (3 or fewer in-person meetings per term)? Default answer is "no". Selecting "Yes" will display the course in the online course listing at http://onestop2.umn.edu/courses/idpid/designators.jsp
Years Most Frequently Offered This is a required field. Choose one option only. The data from this field will be used in the Graduation Planner application and also appears on the Course Web site. If the course is offered on an unpredictable schedule, choose "other." The selection should be based on Academic Year, not fiscal.
Terms Most Frequently Offered This is a required field. You may choose one, two, or all three terms. The data from this field will be used in the Graduation Planner application and also appears on the Course Web site.
Component's
Component 1 This is a required field. Select the option that most nearly describes the main portion of the course; also check the checkbox if this component has a final examination. (You will have the option below to indicate which component is the graded component for the course.)
Component 2 Optional field. Select the option that describes other components of the course, and indicate if this component has a final examination. (You will have the option below to indicate which component is the graded component for the course.)
Component 3 Optional field. Select the option that describes other components of the course, and indicate if this component has a final examination. (You will have the option below to indicate which component is the graded component for the course.)
DIS - Discussion Class sessions that can include discussions, demonstrations, or case studies.
EXC - Extra Credit A class section where students previously or concurrently enrolled in a class undertake extra work for additional course credit. This component is for internal use only. Contact Office of Classroom Management (OCM) at ocmsched@umn.edu to set up an EXC class section.
FWK - Field Work Practical work or training conducted in the actual setting, rather than in a classroom.
IND - Independent Study Independent study with guidance from instructor.
LAB - Laboratory Class session is taught in specialized setting with student participation. Specialized settings include science laboratories, gymnasiums, rehearsal halls, and studios.
LEC - Lecture Class session in which the instructor explains a given subject to students.
ROT - Rotation Training in which students are required to rotate through different specialties and develop skills needed for professional practice.
Auto-enroll This field will default to "yes", and should ONLY be changed to "no" if students have the option of registering for the class components separately. In other words, a "yes" answer here will automatically enroll students in all listed components when they register for one component; a "no" answer will allow/require students to enroll in each component separately. "No" should be selected for this field if the course has only one component.
Graded Component This is a required field. Select the component to which the course grade will be attached. Only one component can be the graded component. If auto-enroll is set to "yes," the following rules apply:
  • If there are two components and one is a lecture, the non-lecture component is automatically selected as the graded component.
  • If there are two components and neither is a lecture, you will have to select which component is the graded component.
  • If there are three components and one is a lecture, the lecture cannot be the graded component, but you will need to select which of the other two is the graded component.
  • If there are three components and none is a lecture, you will have to select which of the three is a graded component.
If auto-enroll is set to "no," you may select any component as the graded component.
Instructor Contact Hours This is a required field. Enter the number of instructor course contact hours per week.
Academic Progress Units This is a required field; the default value will be the value entered for minimum credits. If this is a 0 credit course, you may select "bypass limits" if you wish to enter a number of credits to be used in calculating academic progress. You may also select bypass in a limited number of other cases where academic progress units differ from credits earned, but you may only select bypass if the Maximum and Minimum credit values are equal to each other.
Financial Aid Progress Units This is a required field; the default value will be the value entered for minimum credits. If this is a 0 credit course, you may select "bypass limits" if you wish to enter a number of credits to be used in calculating progress for financial aid purposes. You may also select bypass in a limited number of other cases where financial aid progress units differ from credits earned, but you may only select bypass if the Maximum and Minimum credit values are equal to each other.
Repetition of Course This is a required field. The checkbox should be checked ONLY if a student may repeat a course FOR CREDIT (i.e., the student receives credit for each time he/she completes the course). This is NOT the same as repeating a course for a better grade (under Senate policy, "a student may repeat a course once. When a student repeats a course, (a) both grades for the course shall appear on the official transcript, (b) the course credits may not be counted more than once toward degree and program requirements, and (c) only the last enrollment for the course shall count in the student's grade point average.")
Maximum Completions This field will default at 1, and can only be changed if the checkbox above is checked.
Maximum Combined Credits This field will default at the maximum credit limit; these fields cannot be changed unless the checkbox is checked. If the checkbox is checked and the number of completions is entered, the maximum number of combined credits should be the maximum credit limit times the number of repeats. I.e., if the maximum credits for the course is set at 3, and the course can be repeated three times, then the maximum combined credits must be nine.
Allow multiple enrollments in a single term If a student may enroll in more than one section of the same course in a single term (for example, two different topics in a topics course), check this box. This box can only be checked if the "repetition of course" checkbox is checked first.
Course Prerequisites Any course prerequisites that should appear in the Catalogs, the Class Schedule, and the Course Web site should be entered here. Prerequisites can include consent, class standing, or completion of specific courses. Twin Cities users SHOULD NOT include course equivalencies in this field; all other campuses should enter course equivalencies preceded by the "=" symbol. Any prerequisites that are advisory to the student can be entered here, as well as any information about additional course requirements. If you want to enforce any of these prerequisites, you may use the following three fields.
Course Equivalency Optional field. Credit will not be granted if the student has already completed any course chosen (or entered) in this field. The default value is "no course equivalency." You may also choose from predefined sets (i.e., other equivalencies that have been entered for the same designator) or create a new equivalency by using the third option. If the third option is chosen, this information will be entered into PeopleSoft manually. Data from this field appears in the Catalogs, the Class Schedule, and the Course Web site.
Consent Requirement Optional field. The default value is "no required consent." If you wish to enforce consent at any other level, select the radio button of the level at which you will actually control entry to the course (i.e., through magic numbers). If you would like consent requirements to appear in the Catalogs or on the Course Web site, enter the appropriate symbol for the level of consent in the Course Prerequisites field above.
Enforced Prerequisites Optional field. The default value is "no required consent." You may enforce restricted access to a course based on prerequisite courses, or student standing, or both (e.g., "ARCH 3411, junior Arch major"). If any prerequisite is entered into this field, PeopleSoft will ALWAYS restrict access to the course for those students who do not meet the requirements of the prerequisite, regardless of other student status information. You may choose from predefined sets (i.e., other prerequisites that have been entered for the same designator) or if a prerequisite group does not exist in the list below to fit this course, you may create a new prerequisite group. New groups are reviewed by OTR prior to implementation. If you want these prerequisites to appear in the Catalogs or on the Course Web site, re-enter the information in the Course Prerequisites field above.
Editor Comments Optional field to be used by course entry staff to communicate about the course internally. Submitters/approvers of courses can use this field as a way of passing on information to whomever might be looking at the proposal as it goes through approval.
Proposal Changes Optional field to be used by the department/college to indicate changes being made to the course for other staff or departments. This field is especially useful in noting for reviewers anything that has changed in an updated course
History Information Optional field used by the department/college to record historical information about courses. This field can be used to keep track of the changes a course goes through.
(Morris only)
Assessment and Goals
(Morris only)
Goals of this course and how you will assess the success of this course in achieving the goals.
(Morris only)
Rationale for Changes or Exceptions
(Morris only)
The members of the discipline should provide the Curriculum Committee with the sorts of information they themselves weighed in approving the course or changes to an existing course (e.g., What course(s) does this replace? What major, minor or other requirements does it satisfy? What discipline objectives does the course meet?).

If this is an Honors course, there should be a rationale explaining how the course meets the Honors Program guidelines and criteria.
Faculty Sponsor Name This field must be completed if this is a course being submitted for either Liberal Education or Graduate School approval.
Faculty Sponsor E-mail Address This field must be completed if this is a course being submitted for Liberal Education or Writing Intensive approval.
Student Learning Outcomes
Student Learning Outcomes This is a required field. Choose 1-7 learning outcomes that will be addressed by the course. See SLO information at: http://www.slo.umn.edu
How This Outcome Will be Addressed This field must be completed for each outcome chosen. See the SLO website at http://www.slo.umn.edu/resources/ecas_examples.html for more information and examples.
How This Outcome Will be Assessed This field must be completed for each outcome chosen. See the SLO website at http://www.slo.umn.edu/resources/ecas_examples.html for more information and examples.
Liberal Education Requirement
Requirement This Course Fulfills Optional field. Default value is "None." Select another option ONLY if you are forwarding this course for review by the Council on Liberal Education. See CLE information at http://onestop.umn.edu/faculty/lib_eds/guidelines/index.html
Other Requirement This Course Fulfills Optional field. Default value is "None." Select another option ONLY if you are forwarding this course for review by the Council on Liberal Education. See CLE information at http://onestop.umn.edu/faculty/lib_eds/guidelines/index.html
Criteria for Core Courses Optional field. Use this field only if course is being submitted to satisfy a Liberal Education Core requirement. See CLE information at http://onestop.umn.edu/faculty/lib_eds/guidelines/core.html
Criteria for Theme Courses Optional field. Use this field only if course is being submitted to satisfy a Liberal Education Theme requirement. See CLE information at http://onestop.umn.edu/faculty/lib_eds/guidelines/theme.html
LE Recertification - Reflection Statement Optional field. Use this field only if a Liberal Education course is being re-certified.
Course Syllabus
Course Syllabus Required for:
  • Courses being submitted to satisfy a Liberal Education Core or Theme requirement
  • Courses being designated as Writing Intensive
  • Courses whose college(s) require Strategic Objectives & Consultation data
Strategic Objectives & Consultation
Name of
Department
Chair Approver
Chair or other authorized signature.
Strategic
Objectives -
Curricular
Objectives and
Core Curriculum
Please answer the following -
  • How does adding this course improve the overall curricular objectives of the unit?
  • Does the unit consider this course to be part of its core curriculum?
Consultation with
Other Units
In order to prevent course overlap and to inform other departments of new curriculum, circulate proposal to chairs and/or Directors of Undergraduate/Graduate Studies in relevant units and follow-up with direct consultation. Please summarize response from units consulted and include correspondence.
 
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